SET UP:

 Set up will begin at 8:30 AM, with the expectation that all vendor booths will be ready by 11:30 AM.  Please do not arrive before 8:30 AM.  You will not be allowed access to the site before that time.

VENDORS WITH OWN TENT:

Each vendor is provided with a 10’ x 10’ space. Note that Noho Pride does not provide table coverings.  You may bring whatever type of display materials that you like as long as they fit within your 10’ x 10’ space.   Please be considerate of your neighboring vendors and stay within your allotted booth space.

NON-PROFIT VENDORS:

Non-Profit vendors are provided with ½ of an 8’ table and one chair.  Please be conscious of keeping within that space—especially since you are sharing table space with another vendor.  Please Note: If you have a large contingent marching, don’t expect them to be able to cluster behind your table. 2 people are perfect, 3 are okay and 4 is the max. If you ordered extra chairs, they will be at your table when you arrive.  If you did not order extra chairs and find that you need them, please do not take them from the food or entertainment areas.  Contact someone from the Pride committee and we will locate extras for you.  Note that Noho Pride does not provide table coverings.  You may bring whatever type of display materials that you like, as long as they fit within your 3’ x 4’ space.   Materials on your table or handed out MUST be for your registered non-profit organization only. Vendors handing out materials not directly related to their non-profit organization may not be asked to return next year.

FOOD VENDORS:

Be sure that you have obtained a permit from the Northampton Health Department (413-587-1214) and if you are using propane you must also have a permit from the City of Northampton Fire Dept (413-587-1032).  Food Vendors must be set up by 11:00 am for Health Department inspection.

CHECK IN:

There will be ONE check-in area which every vendor will be expected to visit upon arrival at the site. Please do not go to your booth without checking in first.   Upon arrival, you will be directed to park in the drop off area, where you can unload your supplies.  As we have many people to unload in a very short time, you will be asked to unload very quickly and then move your car immediately.

IMPORTANT:  We have a large number of vendors each year and it simply will not be safe to allow you to drive on site. Therefore, please plan ahead and bring dollies or wagons.   (The surface is all level, and paved.)  You should plan on bringing enough help to load and unload your supplies.

PARKING:

There is no assigned parking, Free parking is available onsite.

BREAKDOWN:

The Rally begins approximately at 12:00 noon, although it really takes off once the parade arrives around 12:30 pm.  The rally ends at 5:00 pm.  Please DO NOT break down before 5:00 pm. Vendors who do so may not be asked to return next year. Once the public has left the site, we may be able to allow vehicle access for loading, but it will be directed access. 

Vendors are responsible for cleaning up the trash in their booth.  Do not leave flyers, newspapers or any other samples or materials at your booth when you leave.  Vendors who do so may not be asked to return next year.  Additionally, we ask that you break down your table and chairs and return them to a central location which will be indicated to you when you check in.

EXCLUSIVE ITEMS:

This is a reminder that, when you signed your registration forms, you acknowledged that the following are to be sold exclusively by Noho Pride as part of our fund raising efforts:  Drinks of any kind.  Vendors who violate this exclusivity clause will be asked to remove the items and will not be allowed to participate in future Noho Pride events.

WATER & ELECTRICITY:

Please note that there is NO RUNNING WATER OR ELECTRICTY AVAILABLE AT THIS SITE.  Please plan accordingly.

WEATHER:

Noho Pride is a rain or shine event.  There is no rain date.  You may want to bring towels to dry chairs and tables in case of an overnight rain.